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  7. Secretary - West Scotland Branch

Secretary - West Scotland Branch

Secretary - West Scotland Branch

If you would like to be nominated for this role, please complete your details below and we will be in touch to discuss next steps.

Aims and Objectives of the Branch

  • Provide opportunities for networking with a variety of members from different disciplines and organisations within the geographical area assigned to the Branch
  • Provide educational updates or discussion forums on non-specialist clinical/professional issues of general interest
  • Promote the role of the BDA in the region, including recruitment and retention of members – especially students
  • Facilitate cross-departmental collaboration on local/regional projects
  • Provide two-way communication between the BDA and members within that region
  • Provide an opportunity for CPD
  • Provide a link with regional Specialist subgroups

What the role has to offer

As the branch Secretary, you will work closely with the committee to ensure the successful running and organisation of the branch. As Secretary you’ll have a particularly important role as the conduit between your committee and the BDA, providing snapshots of meetings, ensuring that your committee is up to date with its annual governance requirements and working closely with the Chair to ensure that your branch is running smoothly. 

You will have an overview of the strategic developments affecting the region, using your knowledge and skills to represent branch members interests and provide education.

We don’t expect you to do it alone; as Secretary you’ll work closely with the Chair and the branch committee and with the support of the BDA staff team to deliver your branch aims and objectives.

Through this role you will gain organisation, communication and project management skills, which can translate directly into career development. It will also give you an opportunity to work with colleagues across your locality, building networks, sharing knowledge and skills.

Main tasks and responsibilities

  • Assist the Chair with the running of the branch.
  • Lead on key governance responsibilities, working with the Chair to co-ordinate committee contributions.
  • Co-ordinate committee meetings, AGM and branch communication.
  • Produce meeting agendas and take minutes at committee meetings and AGM, ensuring that minutes are disseminated to key BDA staff contacts and the branch members.
  • Oversee the storage of files, ensuring that storage is in line with the BDA’s Data Protection policies.
  • Support the committee in delivery of branch projects.
  • Work closely with the BDA’s Volunteering Team, seeking advice and guidance where needed.
  • Work with the Chair to co-ordinate committee recruitment.

Training, support and resources

As the Secretary you’ll work closely with the Volunteering Team who offers support, guidance and advice to the volunteer. Support for this role is offered by key committee members including the Chair, Vice Chair, and Treasurer who work as a team to set strategy, determine priorities and lead the committee to success.

We have a variety of resources, tools and training available to support this role including:

  • Full induction with BDA staff and a full handover from the previous Secretary.
  • Training and development opportunities to help build personal and professional skills including workshops, webinars and the BDA’s annual volunteer conference.
  • Committee leadership training to help build skills in strategy and governance.
  • Access to our volunteer handbook and Volunteer Hub providing a range of resources and guidance.
  • Regular communications including a monthly volunteer ezine with BDA updates and opportunities.
  • Networking with other volunteers through events, webinars and access to our volunteer forums.

Length of service and commitment

You will be elected for a two-year term of office and hope that you will be able to stay in the role throughout this term. There is the option to extend for an additional two-year term. We hope that reasonable notice would be given if you are no longer able to fulfil this role, as we appreciate that circumstances can change.

There are a number of training and development opportunities available, including a detailed induction with BDA staff and governance training to be undertaken upon commencement of each term.

Committee meetings are held regularly and can be attended virtually if required. There is a varying and flexible amount of work in between meetings which is dependent on the strategy, workplans and projects agreed to by the committee. 

The branch holds a minimum of one event for members a year which includes the Annual General Meeting. It is typical for the committee to attend these events.

Recruitment method

To apply for this role please submit a nomination form by 29 November 2024. Nominees must be a member of the group and provide the names and signatories of two BDA members to support their nomination. If you would like an informal, confidential discussion about the role and the nomination process, please contact Clare McKenzie at [email protected]


Members who support my application

First member

Second member


Declaring conflicts of interest

Council has decided that it is good practice for all members who represent the BDA on outside bodies, who are completing specific pieces of work for the BDA, are executive committee members of specialist groups or members of standing committees to register any interests which may be perceived as potentially generating a conflict of interests with BDA business.

The definition of what needs to be recorded is: the interests of a member which might reasonably be thought by others to influence their actions in their capacity as a BDA member acting on behalf of the BDA. This is consistent with our Members’ Charter and the way other councils work (including the Health Professions Council).

This form will be held confidentially by the BDA Chief Executive and the Honorary Secretary. It will be completed by anyone representing the BDA externally or taking on a distinct piece of work, where the BDA thinks it appropriate that the member complete it. It may be used if a conflict of interests arises and  Council or the Investigatory Committee decides that it needs to access it.

Please complete the following details as fully as possible and declare any possible conflict of interest you may have. Click on either ‘Yes’ or ‘No’ to answer each question.

I confirm that the information given on this form is correct and understand that failure to disclose relevant information may result in my role representing the BDA being terminated.

I agree that the information I have provided may be disclosed to the Council or the Investigatory Committee if requested.

I acknowledge that, under the terms of my membership of the BDA, I must comply with the rules and policies of the BDA, professional Codes of Conduct and the Members’ Charter. In particular, I will ensure that:

  • I act in the best interests of the BDA
  • I uphold confidentiality and ensure that any information obtained during a visit is used solely for the purposes of the BDA and is not divulged to any person or third party.
  • I conduct myself appropriately and treat all present with equal respect.